Chapter By-Laws

BY-LAWS OF THE ANTHONY HALBERSTADT CHAPTER

OF THE INDIANA SOCIETY OF THE SONS OF THE AMERICAN REVOLUTION

ARTICLE I- NAME AND OBJECTS

Section 1.        The Chapter existing under these By-Laws is to be known as; The Anthony Halberstadt Chapter of the Indiana Society of the Sons of the American Revolution.

Section 2.        The objects of this Chapter are as set forth in the Constitution.

ARTICLE II- OFFICERS AND DUTIES

Section 1.        The officers and their terms of office are as set forth in the Constitution.

Section 2.        The duties of the President shall be to preside at all meetings and to have a casting vote. He shall exercise the usual functions of the office and shall enforce strict observance of the Constitution and By-Laws of the Chapter. He shall endeavor to establish and maintain a program of activities which will be of interest to the membership.

Section 3.        The duties of the Vice President shall be to preside at meetings in the absence of the President. He shall assume and discharge such duties as may be delegated by the President.

Section 4.        The duties of the Secretary shall be to keep fair and accurate records of all the proceedings and orders; and shall give notice to the several officers of all votes, orders, resolves and proceedings of the Chapter and Society affecting them or appertaining to their respective duties. He shall give due notice of the time and place of all meetings. He shall conduct the general correspondence under the direction of the President. The Chapter Secretary, immediately after election, shall notify the State Society and the National Society of the names and addresses of the newly-elected officers.

The primary duty of the Assistant Secretary/ Webmaster shall be to develop, support and maintain the Chapter’s website and social media platforms.  The Assistant Secretary may also be asked to fulfill the duties of the office of the Secretary in the event of his absence, incapacity, death or resignation.

Section 5.        The duties of the Treasurer shall be to collect and keep funds of the Chapter and deposit same in & bank or savings institution designated by the officers. He shall draw on the funds for the payment of such obligations as may be approved by the officers or membership. He shall keep a true account of his receipts and disbursements and make a report thereof from time to time and submit an annual account at each annual meeting.

Section 6.        The duties of the Registrar shall be to keep a roll of the members and shall examine and approve, or disapprove, applications for membership.

Section 7.        The duties of the Historian shall be to keep the records of the historical and commemorative meetings, and he shall supervise the preparation and printing of its historical publications.

Section 8.        The duties of the Chaplain shall be to attend meetings and to pronounce the invocation and benediction and endeavor to give spiritual guidance to the membership.

Section 9.        The duties of the Sergeant-at-Arms shall be to preserve order at all meetings, and to perform such other duties as may be assigned to him by the President.

ARTICLE III – EXECUTIVE COMMITTEE AND DUTIES

Section 1.        The Executive Committee’s duties, and their terms of office, are as set forth in the Constitution.

ARTICLE IV – DELEGATES

Section 1.        The President shall serve as delegate to the annual Congress of the National Society and the annual State Society meetings. Such other delegates as the Chapter is allowed, will be selected by the members.

ARTICLE V – MEETINGS

Section 1.        The regular meetings shall be held four times during the year. Dates to be determined by the membership. The last meeting to be the annual meeting, and the election of new officers.

Section 2.        Called meetings shall be held upon the call of the President or three (3) other members.

Section 3.        Five (5) members shall constitute a quorum.

ARTICLE VI – APPOINTMENTS

Section 1.        The President, shall appoint such committees as the Chapter may deem necessary.

ARTICLE VII – NOTICES

Section 1.        Every member shall furnish the Secretary with his address for mailing purposes.

Section 2.        The Secretary shall give written notice to all members of the dates of meetings and such other notices as the President may direct.

ARTICLE VIII – RULES OF ORDER

Section 1.        All proceedings of the Chapter shall be conducted under and pursuant to Roberts Rules of Order, except as herein otherwise provided.

ARTICLE IX – LIMITATIONS OF LIABILITIES

Section 1.        This Chapter shall incur, or cause to be incurred, no liability nor obligation whatever which shall subject to liability any other Chapter, subdivision, group of men, members of the S.A.R., or any individuals, corporations, or organizations.

ARTICLE X – DUES

Section 1. The annual dues of members of the Anthony Halberstadt Chapter shall be equal to the sum of (1) National Society dues as duly established by the National Society; (2) Indiana Society dues as duly established by the House of Delegates; and (3) Chapter dues as duly established by the Chapter.

Section 2.  Chapter dues will remain unchanged year-to-year unless modified by the Executive Committee and approved by a simple majority vote of the membership in attendance at a Chapter meeting no later than the third meeting of the year (typically September).

Section 3.  For reinstatements and new member applications approved by the National Society late in the year, the Anthony Halberstadt Chapter will follow the same dues credit policy as stated in the State Society By-Laws.

Section 4. The Chapter Secretary may demit the Chapter dues of any member because of age, infirmity, or inability to pay, on receipt of a documented request from the member and approval of the Chapter Executive Committee.  This request should normally be made using the State Society “Request for Waiver of State Society Dues” form and be forwarded on to the State for consideration.  Waiver of Chapter dues is not dependent on approval at the State level.  All requests shall be handled confidentially.

Section 5.  In accordance with National Society policies, an Indiana Society member who has paid National dues for 50 or more years shall automatically be exempt from further payment of National and Indiana Society annual dues.  The Anthony Halberstadt Chapter will follow the same policy for Chapter Dues.

ARTICLE XI – BUDGETS and DISBURSEMENTS

Section 1.  The Treasurer shall submit a proposed budget of income and expenses for the coming fiscal year at the winter Chapter meeting for review before it is submitted for action at the following Spring meeting. An updated report of the budget shall be submitted at each meeting of the Executive Committee and the Chapter.

Section 2.  The annual budget for the fiscal year shall be presented for action to the Chapter membership by the Treasurer at the Spring Meeting of the Chapter. When officially adopted by the Chapter, expenditures for the fiscal year shall be limited to the total amount thereof, except that with distribution of notice of the proposed change at least thirty days’ notice prior to the Chapter meeting at which action is to be taken, the Chapter may act to approve modification of the budget.

Section 3.  The Fiscal Year for the Chapter is from April 1 through March 31.

Section 4.  All disbursements shall be made by check. The date of payment and check number will be posted to each voucher at time of payment.

Approved at regular meeting in Decatur, Indiana

June 14, 1970.

Amended to add Assistant Secretary/ Webmaster at a regular meeting in Fort Wayne, Indiana

December 1, 2018

Amended to add new Articles X and XI at a regular meeting.

December 5, 2020